EISA Zimbabwe: Support in election administration


2021


Capacity building on the use of ECD dashboard

28 Feb-15 Mar 2021


2020


Development of the ZEC election management tool

20 Aug - 24 Sep 2020

After the completion of the development of the ECD prototype and validation phase, the ZEC members of the Working Group were trained in the functioning of the ECD at a one-day virtual training workshop on 11 February 2021. Participants were familiarised with the ECD as both users and administrators. An orientation exercise for ZEC Provincial Election Officers was also conducted by the ZEC ICT and ECD focal person between 28 February and 15 March 2021. This exercise was aimed at obtaining feedback on the prototype developed to date and for provincial officers to familiarize themselves with the role and functionality of the ECD tool and how they can meaningfully contribute to its use. All 10 ZEC provincial officers and respective ICT staff participated.

Between 20 August and 24 September 2020, eight ECD working group virtual meetings were held to shape the design and form of an Election Cycle Dashboard (ECD) platform and the mobilisation of modalities of data for the prototype. The outcome of all these engagement meetings was the joint development and adoption of the user and data requirement document that will plan, monitor, and coordinate the different activities that occur in the electoral cycle.

The ECD will have both static and dynamic information serving as a knowledge management platform and as a live monitoring tool for the Commission to gauge delivery of activities and allow access to accurate and relevant information to its stakeholders. The ECD will also support existing digital platforms such as the ZEC website and social media platforms, providing relevant information. The development of the ECD is expected to be complete by March 2021.

Following the successful installation of the tool, the ZEC has taken full responsibility for the tool and has been capacitated in terms of its use and navigation. In terms of sustainability, the experts are expected to provide ongoing system support to the ZEC ICT for 10 months from April 2021. Furthermore, UNDP, which is one of the cooperating partners to the ZEC has expressed commitment to taking over the full decentralisation and capacity building of ZEC provincial offices to be able to make maximum use of the tool. The available TRACE support to EISA for this activity was only limited to the development and installation of a user-friendly ECD prototype with a flexible scope for upscaling.

ZEC election management tools developed

EISA supported the development of an Election Cycle Dashboard that strengthen ZEC's planning and coordination of the different facets of the election cycle through User-friendly back-office application, which will at a later stage be integrated into an online collaborative tool that is accessible to electoral stakeholders.

In this regard EISA has held two consultative meetings (one virtually) with the ZEC and external experts to ensure a common understanding of the scope and features of the Dashboard to be developed. The response from ZEC has been positive and resulted in the development of broadened Terms of Reference to include the additional requirements from the tool that will include a component that enables the ZEC to monitor the implementation of its planned activities.

The implementation is expected to begin in July 2020, with some of the meetings and training being held virtually while the COVID-19 restrictions are in place.

Training ZEC officials on delimitation exercise

19-26 Feb 2020

EISA provided technical support to the ZEC district, provincial and national level staff training on the forthcoming ZEC delimitation exercise. The training programmes were conducted as follows: 19-21 February 2020: Harare, Mashonaland Central, Mashonaland East, Mashonaland West and Manicaland; 21-23 February 2020: Head Office personnel; and 25-26 February 2020: Bulawayo, Matabeleland North, Matabeleland South, Masvingo and Midlands. The training was done in a clustered approach to ensure that personnel from all provinces were included.

The workshop provided staff of ZEC at all levels with the relevant information and are themselves knowledge regrading delimitation and to enable them to cascade the information and knowledge acquired to ZEC staff in their respective provinces Further, the knowledge will enable the ZEC secretariat to competently engage with electoral stakeholders on ZEC's strategic plan and constitutional development relating to delimitation.

2018


EU Parliament elections study tour

May 2014

EISA Director Denis Kadima and Head of Special Programmes Robert Grange demonstrate electronic voting

The Zimbabwe Electoral Commission (ZEC) and the Electoral Institute for Sustainable Democracy in Africa (EISA) have jointly organised a study tour to witness the election of the European Parliament from 15th to 29th May 2014. The study tour is meant to be a lesson-learning and experience-drawing activity and participants will be deployed in Belgium, France, Poland and Sweden respectively.

Given that this is a unique experience, an invitation to participate in the study tour has also be extended to the Electoral Commissions Forum of Southern African Development Community countries (SADC-ECF), SADC-Parliamentary Forum (SADC PF), SADC Electoral Advisory Council (SEAC) and the Pan-African Parliament (PAP).

The 18 person study tour is organised under the ZEC/EISA project and is financially supported by the EU Delegation in Harare, Zimbabwe.

May 2018 Provisional voter's roll exercise observation and feedback to ZEC

EISA observed the inspection of provisional voter's roll exercise in selected provinces (Harare including Chitungwiza Township, Mashonaland West, Mashonaland East and Midlands) from 23 to 29 May 2018. EISA's observations were shared with the ZEC improvement.

2014


Mar 2014 Referendum and elections review conference
EISA Country Director with Minister Justice Hon. Mnagwagwa

The Zimbabwe Electoral Commission held a three day Post 2013 Referendum and Harmonised Election Review Conference at the Harare international Conference Centre. The conference was officially opened by the Honourable Minister of Justice, Legal and Parliamentary Affairs Comrade Emmerson Dambudzo Mnangagwa. The main purpose of the conference is to reflect on the successes and challenges of the 2013 Referendum and the 2013 Harmonised Elections held on the 16th of March and on the 31st of July 2013 respectively and to explore solutions as ZEC begins the new electoral cycle in earnest.

The conference was attended by all electoral stakeholders in Zimbabwe namely; Political Parties, Members of Parliament, Senators, Civil Society Organisations, Faith Based Organisation, Media, Zimbabwe Republic Police and the Academia. There were also representatives of regional organisations such as Southern African Development Community (SADC), Southern African Development Community Parliamentary Forum (SADC PF), Common Market for Eastern and Southern Africa (COMESA), Southern African Electoral Commissions Forum (SADC ECF), Statutory Commissions, Government Ministries and Departments, EISA as well as representatives of the foreign Embassies in Zimbabwe.

Political parties, civil society, the media and the Zimbabwe Republic Police were allocated presentation slots on the theme of their choice in the programme. International and regional election experts also presented insights and best practices in election management at the conference. A total of 232 participants including 65 women and 167 men are attending the conference.

ZEC's five year strategic plan review workshop, March 2014
Mar 2014 Five year strategic plan review workshop

The Zimbabwe Electoral Commission held a five day workshop to review its Five Year Strategic Plan 2010-2015. The Five Year Strategic Plan was developed in 2010 and it was the first Strategic Plan produced by ZEC. It covers the constitutional mandate of the Commission, against which its Vision, Mission, Core Values, Objectives, strategies, detailed short, medium to long term plans are designed. The objective of the workshop was therefore to take stock of progress made so far on the implementation of the Five Year Strategic Plan and to make necessary adjustments in line with ZEC's expanded constitutional mandate, emerging needs and challenges. The workshop also aimed at developing and introducing an effective performance management system to be implemented in 2014 and thereafter for the purposes to enhance ZEC's capacity to deliver on its mandate in line with the Five Year Strategic Plan.

ZEC and EISA engaged an external consultant to facilitate and lead the review workshop. The Consultant is expected to produce a report which will be used by ZEC and EISA to inform the new proposal of interventions in the new electoral cycle 2014-2018.

The workshop was attended by 129 participants consisting of Commissioners, ZEC Secretariat from the Head Office, Provincial and District offices. A total of 39 participants were females while 90 were men.

ZEC Chairperson Justice Makarau officially opening the Voter Registration workshop

2013


Dec 2013 Internal workshop on voter registration

The Zimbabwe Electoral Commission held a two day internal workshop on Voter Registration. The objective of the workshop was to explore the various Voter Registration systems with the view to identify one which is appropriate for Zimbabwe. Organized under the ZEC/EISA project aimed at enhancing the capacity of the ZEC to deliver credible elections, the workshop is the first of the many internal and stakeholder consultations planned by ZEC as it prepares to implement its new constitutional mandate to register voters and administer voters' roll. During the workshop, ZEC also took stock of the existing voter registration system and identified challenges which were faced by the office of the Registrar of Voters which had been charged with registration of voters until the July 2013 Harmonised elections. The following steps will include a comparative experiences workshop with all electoral stakeholders in Zimbabwe with contributions from regional and international expert on voter registration.

A total of 134 participants attended the workshop. A total of 37 participants were females and 97 were males. These included ZEC's Commissioners, Executives, Directors and Deputy Directors, Provincial Election Officers, Deputy Provincial Elections Officers as well as District Election Officers. Other participants were from Ministry of Justice, Legal and Parliamentary Affairs under which ZEC belongs. EISA was represented at this workshop by its Country Director and Programme Officer who made inputs in the workshop discussions.

ZEC delegation in Ghana
ZEC and EISA study tour to Ghana and Tanzania

ZEC and EISA undertook a two week study tour to Ghana and Tanzania. It focused on various aspects of the electoral process including voter and civic education strategies, voter registration systems and stakeholder engagement. Having organised a very successful Constitutional Referendum on the 16th March 2013, the ZEC delegation visited the two countries as a peer learning exercise to draw lessons ahead of the Harmonised Elections that were soon to be held.

The study tour was a resounding success as the ZEC delegation extracted maximum value through interaction with Senior Election Officials in Ghana and Tanzania. It also toured the IT departments in the two countries where voter registration data is processed and stored. In Tanzania the delegation also met with the Registrar of Political Parties who operates independently of the Electoral Commission.

Led by the ZEC Deputy Chairperson, Mrs Laetitia Joyce Kazembe, and coordinated by the EISA Country Director, Victor Shale, the delegation consisted of 17 members drawn from the ZEC Secretariat, one Official from the office of the Registrar General of Voters (RGV), Permanent Secretary of the Ministry of Constitutional and Parliamentary Affairs, and a Senior Official from the Ministry of Justice and Legal Affairs.

2011


South Africa study tour

EISA used the opportunity provided by the South African 2011 local government elections to organise a study tour for two members of the Zimbabwe Electoral Commission. The study mission met with the South African Independent Electoral Commission (IEC), political parties and other key stakeholders gaining firsthand experience of how South Africa's Multi-Party Liaison Committees function as well as the Conflict Management Panels, a joint partnership with EISA and the IEC, in place to manage election related conflicts. In addition, mission members observed polling day, including the count and announcement of results and met with other regional delegations observing the elections.